When it comes to small businesses, technology is a big part of the equation. From your website to your marketing materials, technology has a powerful impact on how you see and compete against your peers. By upgrading your business’s tech, you’ll be able to grow much faster and reach a larger audience. You may not think you’re ready for such an investment. However, the return on investment can be tremendous!
In this post, we’ll share some of our top Ideas for Upgraded Technology for a Small Business that will make your life easier and boost your revenue in no time. If you’re not sure what to do or have conflicting ideas on how to upgrade your business’s tech, consider the following ideas.
Store Your Files In The Cloud
The first item on our list of Ideas for Upgraded Technology for a Small Business is Cloud storage. Cloud storage offers a great way to store and access your business files without dealing with the hassle of physical space. There are many options available, so it’s essential to find one that fits your specific needs.
The first step in choosing a cloud storage service is knowing what features and services you need. Do you want unlimited storage, or are you okay with limits on the size or number of files? Compare prices and determine what type of management system is included in each option. If price is an essential factor for you, consider factors such as data size (how many files you’ll want to store), features offered (such as automatic backups, file sharing abilities, etc.), and customer support (if needed). Be sure that the pricing is affordable for your business before signing up for a service.
One of the biggest challenges small businesses face when choosing cloud storage options is finding a good platform that meets their needs and fits their budget. Ensure the platform has good customer service and find out how it integrates with other software tools. Additionally, read reviews before signing up to know if users have had a negative experience with the service provider.
Automate Business Processes
Automating business processes can save time and money and make it easier for employees to do their jobs. If your company is growing and you have more than a handful of employees, it can be time-consuming to process and log all their data.
It may not be clear why automating business processes is so beneficial until you do it. You will find that the benefits of the software or tools are worth the cost, based on how well they can reduce the time and effort needed to process data and complete tasks. In addition, automating business processes reduces human error, thus increasing accuracy and efficiency.
Migrate to Cloud Software
Cloud migration is another item on the Ideas for Upgraded Technology for a Small Business list that you shouldn’t ignore. As the dominant force in information technology, cloud software has evolved from simple file sharing, and email needs to a wide range of business applications. This evolution has made cloud software an excellent option for small businesses, which can save significant money by transitioning to this type of software hosted on Internet servers.
In the past few years, connectivity to the cloud has become more common among small businesses as IT support costs have continually risen. Cloud software can significantly reduce the time and money needed to keep a business’ hardware up-to-date.
As a small business owner, you should investigate whether your company can benefit from using cloud software. If it helps to lower your company’s overall operating expenses, then you should consider taking the next step in migrating to this form of software.
Consider Hosted Emails
As your small business grows, you may find yourself transferring files back and forth between multiple email accounts. Local emails make your life difficult as you try to remember which account contains what information. One way to keep this all organized is through a hosted email system.
Hosted emails allow you to have one central place that all your employees can access, and they provide many options for keeping data safe, secure, and organized. The most significant advantage of hosted emails is their professional approach and convenience to your customers and clients. You can create a professional image for your business that you couldn’t do with a free service or an email address from the domain you have registered for your website.
Focus on Internet Security
It is imperative to guard against cybercrime and data breaches that can occur through hacking, social engineering, or phishing. It is also essential to ensure compliance with the latest government internet regulations. There’s no way internet security could miss our Ideas for Upgraded Technology for a Small Business list.
Small and medium-sized businesses are one of the top targets for cybercriminals. While you want to get online and succeed, you are vulnerable to cybercrime and data breaches that can potentially cost you millions of dollars, if not cost you your business. As a result, you should consider safeguarding your small business from these attacks by installing security upgrades and doing a penetration test.
Opt for SaaS Software
The current state of the technology industry is changing rapidly, and small businesses that don’t take advantage of this new digital age can find themselves at a disadvantage. So, opting for software as a service (SaaS) is the way to go if you want to stay ahead of the curve.
A recent study by Forrester showed that when it comes to customer satisfaction, SaaS apps are generally more reliable and bug-free than traditional software applications. Furthermore, these apps are also available on devices such as smartphones, giving businesses an added advantage in reach and customer engagement.
Invest in Centralized CRM Applications
One of the most important aspects of a small business is its CRM (customer relationship management). Thinking of the best Ideas for Upgraded Technology for a Small Business? think of CRM. A correctly configured and managed CRM can help manage customer interactions, keep track of sales data, and create a more organized system for managing business processes.
For instance, if you have a moving service company, you have more than ten employees and likely multiple locations. Applying a unified system across all locations will make it easier to manage employee resources and better to manage sales information.
Businesses have different needs and goals, so no one set-up works for everyone. But with a centralized CRM, small businesses can ensure that the systems are up to date, the document management and business processes work as smoothly as possible, and the sales team can track leads seamlessly across multiple locations.
Automate Your Payroll
The average small business says that payroll is their second-largest expense. Automation can help make the process more efficient, which could save money and time on your part.
What does this mean for you? If a company automates its payroll, they no longer need to keep a record of all employee hours worked. Instead, they use an automated system that calculates how much an employee should be paid based on their job title, the number of hours worked, and other relevant factors like overtime or bonuses. Automating payroll can also help you calculate ERC credit, process payments, and prevent payment errors.
Payroll automation saves time and money because you won’t need to hire someone specifically to fill the role of a Payroll Specialist who would calculate these numbers manually each week.
Don’t overlook network automation when thinking about Ideas for Upgraded Technology for a Small Business. Networking is vital for small businesses. But building relationships manually is time-consuming and challenging to scale. The solution is to automate business networking. Creating relationships on social media and using automation tools will build relationships and help your small business grow.
Automate business networking and social media efforts so you can spend time developing your products or services. Once you have a solid base of followers, you can focus on promoting your products and services. Many tools are available for every aspect of social media and online marketing. This automation makes it much easier to acquire customers and grow your business.
Install A Business Telephone System
With the advent of mobile phones, Skype, and instant messaging systems like WhatsApp—it’s not surprising that many small businesses are considering this system among Ideas for Upgraded Technology for a Small Business. This system is very effective in promoting efficiency and competitiveness. Most companies believe in the saying, ‘The best form of advertising is endorsements,’ thus, it’s no surprise that people are more likely to commit to the company they know has a good reputation than the one they don’t.
And this system is not just about helping boost your company’s reputation; it can also help you in other ways. For example, with the help of a business telephone system, it’s almost possible to complete all your business calls without stepping outside.
Moreover, with a business telephone system, you can save money by eliminating the monthly call charges you pay to your mobile phone company. A business telephone system installation is worth your investment when upgrading technology in your small business.
Invest in Sensors
Installing sensors in your business can optimize operations and ensure everything is running smoothly. By using current sensors, you will know how the real world impacts the performance of your business.
The most common are motion sensors, web cameras, and infrared technology. These technologies will allow you to monitor every aspect of your business, from marketing to staffing levels. Some sensors even integrate with alarm systems to keep tabs on who comes and goes from certain areas within a certain period. Using sensors will help you cut costs by reducing the time spent manually checking reports.
Get An Automated Printer
Investing in an automated printer is crucial if you’re in the printing business. Automated printers like the direct to film printer make it easier to manage your film application process because you can print directly onto line-drawing boards rather than loading film onto paper, then cutting the strips. This printer cuts down on time involved in applying paper to film and liquid adhesive. Having a direct-to-film printer also makes it easy to order less expensive substrates like canvas or aluminum because you can print directly on them rather than first printing a proof that you then have to shrink down.
But you have to be careful when choosing a direct-to-film printer. You’ll have to find a printer with a wide range of capabilities that can print on most substrates and any size of film without any problems. And don’t forget to ask about service and support.
Integrate All Your Systems
As anyone about the best Ideas for Upgraded Technology for a Small Business, they’ll not fail to mention system integration. Small businesses find themselves running a jungle of systems. The best way to avoid these problems is to offer employees a single-entry point for all types of information and scheduling. Consider integrating all your systems to ensure all the data and records are accurate and consistent. Integrating your systems will save time and effort, allowing your employees to focus on business growth.
Upgrade Your Technical Support Services
In our Ideas for Upgraded Technology for a Small Business, we saved the best for last. You should consider investing in online tech support services if you’re looking for ways to upgrade technical support services. Online technical support gives companies access to the experience of some of the best IT pros in the business. The online maintenance support makes consultations simple and cost-effective. As a result, any company, regardless of size and location, can access these services at little to no cost.
Online computer technical support services are available at a fraction of the cost of traditional in-person tech support services. It’s important to remember that skilled IT pros still provide online tech support with extensive experience in resolving issues related to computer technology.
Technology has improved to a ridiculous level, and it is unpredictable for small business owners to keep up with the pace. Keeping your business updated with the latest tech trends is a constant challenge. Technology always seems to be expanding, and small businesses can’t keep up with all of the changes. It takes a lot of time and effort to find an upgrade that will work for your business goals now, and in the future, so you’ll need some help from experts. We hope that these ideas for Upgraded Technology for a Small Business will guide you when upgrading your small business’s tech!